Getting started with Vital Records Digitization & Fraud Guard

Vital Records Digitization & Fraud Guard brings paper and microfilm birth and death records into a searchable, indexed archive, and manages every request for a certified copy from application to issuance. Requesters' identity and eligibility are checked against your state's rules before anything is printed, and each certificate carries security features and a verification code that relying agencies can check. Every search, view, issuance and void is recorded, so the registrar can show who received which record and why.

What it is for

Birth and death certificates are breeder documents: a fraudulently obtained birth certificate can be used to get a driver's license, passport or benefits in someone else's name. Many vital records offices still search paper ledgers, index cards and microfilm by hand, check identity at the counter with photocopies, and track security paper stock in a logbook. When a fraudulent issuance is discovered, it is hard to tell who searched the record, what identification was accepted and which sheet of security paper was used.

• Historical records sit on paper and microfilm that are slow to search and easy to damage
• Identity and eligibility checks vary by clerk and are poorly documented
• Security paper inventory and voided certificates are tracked by hand
• Relying agencies cannot easily confirm that a certificate is genuine

Who uses it

• State registrars and vital records directors
• County and city registrars and clerks who issue certified copies
• Counter and mail-order issuance staff
• Records management and digitization teams
• Inspectors general and auditors who review issuance controls

Before you start

• Your organization licenses Vital Records Digitization & Fraud Guard from Moraph.
• A Moraph client account in that organization, signed in.
• Access to Vital Records Digitization & Fraud Guard in Moraph Apps, given by an administrator in the Moraph Portal under People and access.
• For setup: the product administrator role.

Steps to get started

1. Sign in at app.moraph.com with your Moraph account.

2. Open Vital Records Digitization & Fraud Guard from the launcher. The first time anyone opens it, its workspace is created from the default described in Workspace reference.

3. Check your role: what you can see and do depends on it. See Roles and permissions.

4. Product administrators: work through Set up Vital Records Digitization & Fraud Guard before your team starts.

5. Everyone else: start with Everyday tasks.

Where to go next

• Set up Vital Records Digitization & Fraud Guard
• Everyday tasks
• Connect your systems
• Security, data and compliance
• Troubleshooting and the support guide
• Product overview on moraph.com